Front of House & Admin Coordinator

• Warm, welcoming personality with high customer service standards to deliver an exceptional guest experience.
• Strong “can-do” attitude with a proactive approach to daily tasks.
• Exceptional attention to detail, time management, and ability to track multiple deadlines simultaneously.
• Excellent verbal and written English communication skills; professional telephone and front-desk etiquette.

• Prepare and set up meeting rooms prior to arrivals, and clear and reset them after each use.
• Warmly greet arriving clients, offer refreshments, and notify internal hosts of their guest’s arrival.
• Collect daily incoming mail and packages.
• Call external service providers (plumbers, maintenance tech) for office fixes and order general office supplies.
• Ensure office upkeep, maintain Health & Safety records and routine office safety checks.
• Handle daily administrative requests from staff and team leaders.
• Assistance with posting job openings.
• Assistance with keeping the vacancy tracking sheet updated.
• Onboarding/offboarding process; set up workstations, basic IT requests, welcome packs, and exit checklists.
• Manage work permits for Non-EU Nationals; Collect employee documentation, submit forms for work permit applications/renewals (Identità), and monitor renewal deadlines.
• Process benefit and perk enrolments and keep track of allowances and employee claims.
• Book venues for training, prepare materials, and invite participants.
• Arrange event catering, organize goodies, and assist in coordinating client campus/training sessions. Collect training evaluation forms, issue certificates, and email CPE certificates to event attendees.
• Handle flight bookings, hotel reservations, ground transportation, and travel itineraries as required.
• Organise social activities and issue and track post event surveys.

• 1–3 years of experience in front desk management, office administration, or HR/operations coordination.
• Proficiency in MS Office.
• Experience using Google Workspace, HR portals (e.g., Talexio) or grant application portals (Jobsplus/IIS) is considered an asset.

Get full support during your induction process with a SCOPE BUDDY!
You will not be left alone to figure it out; we will assign a Buddy to show you the ropes at Scope.

• Belong to the rocking-evolving tech world in SaaS and get competitive remuneration & benefits.
• You will get to call some really cool pals colleagues and feel proud to be part of the Scope Sphere.
• Benefit from a loooong list of smashing benefits and perks…Yeaaah!
• You can be yourself and show your true colours. We want to see YOU evolve with us!